2019 BOARD ELECTIONS WILL TAKE PLACE SAT. NOV. 17TH. IF YOU ARE INTERESTED IN RUNNING FOR A POSITION PLEASE CONTACT MONICA PENA @ email@example.com OR RUBY FOURNIER @ firstname.lastname@example.org TO PLACE YOUR NAME ON THE BALLOT NO LATER THEN NOV. 12TH. PLEASE SEE POSITIONS BELOW.
Section 1 President
The President shall preside at all West Covina Youth Soccer Corporation Board meetings and call special general membership meetings. The President shall be an Ex-Officer Member of all committees and shall appoint all committees and shall appoint all committees not required to the elected. In case of a tie vote at any meeting, the President shall cast the deciding vote.
Any person applying for the position of President of the Board of Directors of West Covina Youth Soccer Corporation shall have been a member of the Board of Directors for two years prior to being a nominee for the position of President at the General Election held each year in the month of November.
Section 2 Vice President
The Vice President shall perform all duties of the President in the absence of the President. The Vice President shall perform other duties as assigned by the President. The Vice President shall organize and coordinate all procedures for the recruitment and training of coaches. The Vice President will be responsible for completing Section C of CYSA-S (Main Office.) The Vice President shall also be responsible for conducting periodic audits of the activities of other Officers of the Board of Directors and will audit on a timely basis the reports of the Treasurer and the Fund Raising Chairman. The Vice President shall be the Risk Management Coordinator and will be responsible for organizing and coordinating all procedures required for this position.
Section 3 Secretary
The Secretary shall take minutes at all the West Covina Youth Soccer Corporation meetings and shall read the minutes to the Board Members prior to Board meetings and shall keep the Constitution, By-Laws, and Rules and Regulations of the West Covina Youth Soccer Corporation up to date, and make copies available to Board Members. The Secretary shall be the Chairman of the Election Committee.
Section 4 Treasurer
The Treasurer shall handle all finances of the West Covina Youth Soccer Corporation. The Treasurer shall receive all monies and, as directed by the Board of Directors, shall disburse funded by checks countersigned by the President or other Officers as the specified by the Board. The Treasurer is responsible for the preparation and submittal to the Board of Directors of an annual budget and is the Chairman of the Standing Budget Committee. The Treasurer shall file a written report at all meetings of the Board of Directors and annual report at the Annual General Meeting and is responsible for the proper filing of Federal and State Tax forms at the end of the year. In addition, the Treasurer will provide instruction and assistance to all other Board Members involved in the handling of Corporation’s monies.
Section 5 Parliamentarian/Communications Coordinator
The Parliamentarian/Communications Coordinator shall be familiar with the West Covina Youth Soccer Corporation Constitution, By-Laws, and Rules and Regulations, and shall also insure that the President or presiding Officer conducts meeting in accordance with Parliamentary procedures as written in Roberts Rules of Order (Revised). The Parliamentarian/Communications Coordinator shall promote activities of West Covina Youth Soccer both within the league and without: shall publish, during the season, a weekly newsletter to keep those involved in the league informed, and shall solicit news and information of interest from both the Officers of the Board and the General Membership.
Section 6 Fundraising / Sponsorship Chairperson
The Fund Raising Chairman shall, with the approval of the Board of Directors, plan, organize, and implement projects to raise money for West Covina Youth Soccer Corporation. The Fundraising/Sponsorship Chairperson shall recruit sponsors, collect sponsor fees and supply newsletters and game schedules to the sponsors. The Fundraising/Sponsorship Chairperson shall represent the sponsors at all Board meetings and communicate any necessary information to the sponsors. The Fundraising / Sponsorship will turn over, on a timely basis, all funds and proceeds earned from said activities to the Treasurer for deposit and recording into the West Covina Youth Soccer Corporation account. The Fund Raising/ Sponsorship shall maintain adequate records of all fund raising activities and transactions.
Section 7 Divisional Representatives
The three (3) Division Representatives should be a Voting Member who represents the coaches of their respective divisions to the Board of Directors. The Division Representatives shall communicate the decisions of the Board to the coaches of their respective division. Divisional Representatives shall consist of the following: Upper Division Rep (U14/U18), Mid Division Rep (U12/U10), and Lower Division Rep (U8/U5.
Section 8 Referee Assignor (1)
The Referee Assignor shall be responsible for insuring that the proper number of referees are at each West Covina Youth Soccer Corporation scheduled league game and that said referees are paid in a timely and appropriate manner. This Assignor shall be responsible for collecting and maintaining all game cards and making these cards available for inspection by the Division Representatives or the Board Members. The Referee Assignor shall be a Standing Member in all protest/discipline committees involving referee decisions.
Section 9 Registrars
The two (3) Registrars shall chair the Registration Committee. The Registrars must be certified through Cal South. The registrars shall consist of (1) Senior Registrar, and two (2) Junior Registrars. The registrars shall be responsible for the following divisions. Senior Registrar – Upper Division (U14/U18) Junior Registrar – Mid Divisions (U12/U10), Junior Registrar – Lower Division (U8/U5). Registrars shall conduct player registrations, and new player assignments. The Registrars shall be responsible for registering all players, coaches, assistant coaches, team administrators, and team parents with CYSA-S and verify individual and league insurance status. The Registrars shall, subject to Board review, rule on all player drops and transfers and forward such information to CYSA-S in a timely manner. The Registrars shall be standing Members of all protest committees formed to rule on illegal player protests.
Section 10 Team Parent Coordinator
A Team Parent Coordinator shall provide discretion to all team parents of West Covina Youth Soccer Corporation and be their representative to the Board of Directors. The Coordinator will act a liaison between the Team Parents and the Concessions Manager in order to provide an adequate work staff for the snack bar, and additionally, shall be the standing chairperson of the committee responsible for taking bids for individual and team pictures and coordinating picture day. The Team Parent Coordinator shall be responsible for conducting a Team Parent workshop at the beginning of each season.
Section 11 Field Manager (2)
The Equipment/Field Manager is responsible, subject to Board review, for seeking out low bids and purchasing uniforms, equipment, trophies and other items necessary to the operations of the West Covina Youth Soccer Corporation, maintain adequate records, and provide timely information to the Treasurer for inclusion in the Treasurer’s report to the Board of Directors. The Equipment /Field Manager will maintain an up to date inventory of all items and equipment owned by the West Covina Youth Soccer Corporation and make these records available to Officers of the Board, upon request. The Equipment/Field Manager also will provide direction of Field Representatives from each division to enable fields to be in proper playing condition. The Field Coordinator shall also be responsible for insuring that the proper equipment is provided at the start of each playing day and for its removal at the end of each playing day.
Section 12 Concession Manager
The Concession Manager will be in charge of the West Covina Youth Soccer Corporation snack bar. This is a year round position for both Spring and Fall seasons. The Concession Manager will be responsible for maintaining the snack bar to assure that the snack bar has adequate supplies and staff. Receipts and expenses will be accounted for in a timely manor and is given to the Treasurer periodically.
Section 13 TOPS Soccer Coordinator
The TOPSoccer Coordinator shall perform, with the approval and support of the board all functions necessary to organize and direct all activities for West Covina Youth Soccer Corpations in regards to the program. This shall include; Communicate / market to the community, plan and structure registration, practices, games and any other activities related to the program. The TOPSoccer Coordinator shall have the option to form a sub-committee of volunteers to help facilitate the success of this program. The TOPSoccer Coordinator shall ensure timely communication with the Board.
GAME SCHEDULES CAN BE FOUND ON THE SCHEDULE TAB
REGISTRATION FOR SPRING SEASON WILL BEGIN IN JANUARY. PLEASE CONTINUE TO CHECK THE WEBSITE FOR DATES.
** FALL 2018 SOCCER REGISTRATION**
$180 1ST CHILD
$170 2ND CHILD- MUST BE SIBLINGS
$160 3RD+ CHILD- MUST BE SIBLINGS
PLAYERS MUST BE BORN BETWEEN JAN.1 2001- DEC. 31, 2014
New players must bring a copy of their birth certificate
.For More Information Email The Appropriate Registrar Listed Below:
Erika Saucedo- BIRTH YEAR 2007-2010- email@example.com
Irma Ibarra- BIRTH YEAR 2001-2006- firstname.lastname@example.org
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